Eproval 4.15 Release Notes

Significant New Features

Two-phase applications.
This involves the intake of an initial application (phase 1) that collects basic event information, usually for the purpose of reserving a park or venue for a specific date. Once the administrator accepts the initial application, the all data from that application is automatically copied into the full special event application (phase 2).

Customize all status labels.
This allows a city to change the name of any application or reviewer status.

Assign reviewers and administrators to workflow based on answers on any application step.
This allows for setting up administrators and reviewers to review applications based on the answers for dropdowns and radio buttons on any step in the application.

Application amendments.
This feature allows reviewers and administrators to re-open a step to the applicant once the application has reached the review phase instead of opening the entire application to the applicant. Once the applicant has amended and submitted the step, the reviewer will be notified to continue the review.

Calendar setup and takedown dates.
The calendar now tracks the setup and takedown dates in
addition to the event dates. This is called Permit dates and is an optional filter that can be added to
any calendar.

New Features

• Added 2-phase application process.
• Added ability to automatically assign reviewers and administrators to workflow based on answers to dropdown and radio button questions on any step of an application.
• Added ability for reviewers to re-open specific steps after the application is under review so the applicant can resubmit those steps without accessing other steps of the application.
• Added ability to customize all application status labels.
• Added ability to customize all review status labels.
• Added new application status: Not Applicable.
• Added Assets configuration tool.
• Calendar:
  • Added permit dates and toggle for switching between event dates and permit dates
  • Added ability to split application datetime field to separate dates and times in calendar
  • Automation: Added ability to copy multi-day event dates to calendar events
• Added ability to display photos and images in permits.
• Added ability to prevent applicants from registering for individual categories.
• Payment provider integrations
  • Elavon
  • Fiserv-Paypoint

Improvements

• Improvements to duplicate application scripts.
• Improved load performance of Applications page.
• Improved load performance of Email report.
• Improvements to Users admin tool including user type filter and load performance.
• Added icons to applicant dashboard which link to duplicate application and printable application.
• Changed display of application type name to category name on applicant dashboard.
• Added icon and tooltip to reviewer dashboard that indicates which applications do not require the reviewer to approve.
• Added ApplicationID, Start Date and End Date parameters to invoice details in the invoice template.
• Added setting that forces manual payment entries for invoices to be the full amount due.
• Added description for each preset email template.
• URLs displayed on Application Summary and Review pages now include links.
• Added day of week to the display of dates at the top of some pages.
• Added billing section to printable application.

Bug Fixes

• Error when editing user if full user profile is enabled.
• Printable application was not displaying comments.
• Step Status returned to Permit Generator was incorrect if there are multiple Reviewers under
  certain scenarios.
• Approval Not Required reviewer steps incorrectly appearing as dot on Applications for Other
  Reviewers on the review dashboard for agency workflow.
• Disabled reviewers were incorrectly appearing as unassigned reviewers for agency workflow.
• Add/Remove labels for array form fields not displaying under certain scenarios.