New Jersey Stage – Newark Launches Eproval – An Online Permit System For Special Events, Film and Tourism

In The News

July 13, 2022

(NEWARK, NJ) — On July 13, 2022, Newark Mayor Ras J. Baraka announced the launch of Eproval, an online permitting platform that will be used to process applications for special events, block parties, First Amendment gatherings, and film permits. The City moved to an automated platform to streamline the permitting process, reduce complexity, eliminate paper, and save time spent in meetings.

“Using this platform will enable us to rapidly deploy support for complex permit types and improve efficiency,” said Mayor Baraka. “As a forward-thinking city, we have embraced the new trend to secure online software that meets the needs of our departments, while containing costs and allowing the flexibility to add further permitting processes. This will allow us to offer residents excellent customer service and continue to make Newark a technology friendly city.”

Newark opted to go with a purpose-built solution for special events. The platform is available to applicants and reviewers at any time, from anywhere, and supports COVID protocols. This means that anyone seeking a permit can go online and apply without entering an office.

Eproval is unique in its ability to coordinate multiple concurrent workflows. Most other traditional permitting platforms or workarounds, are based on a sequential workflow. This is not ideal because permit applications do not follow a linear process.

The City required a workflow that can coordinate multiple internal and external reviewers such as city staff, police, fire, parks and recreation, and public works and sanitation. The new platform will help expedite the overall timeline by automating several concurrent steps in the application process. Applicants will also enjoy a feature for recurring events that allows fields to be pre-populated with the click of a mouse.The online application has also been designed to help event organizers comply with local, state and federal codes, laws, policies and regulations governing activities associated with the production and management of special events. Currently, all special events must comply with public health orders related to COVID-19.

“The City of Newark staff were familiar with Eproval’s success automating permitting for event offices. They had a good understanding of the challenge they were facing and that it’s not easy coordinating multiple stakeholders. They knew the value that Eproval could bring to the table,” said Eproval Managing Director Jonathan Thompson. “We really see this as a partnership where we can continue to deliver value by automating other permitting needs and providing knowledge and expertise.”

The new platform is available for applications and can be accessed here.

Posted on New Jersey Stage on July 13, 2022

Link to article:

Download article in pdf