Eproval welcomes latest customer amid a flurry of recently inked deals, welcomes Grand County, Utah

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Administrators turn to Eproval to address large batch processing and better coordination of County’s event calendar

Grand County commissioners are welcoming a newly hired Special Events Coordinator, a newly tweaked permitting process and the purchase of Eproval’s special event permitting platform to improve transparency and coordination of events in the County.

“This is a really cool, sleek processing platform for special event applications,” said Grand County Administrator Mallory Nassau, “it also has the capacity to do a few other things. It can also host applications for film permits and grants from the Economic Development Department.”

Grand County will use Eproval’s 2-Phase application that is normally used for confirming a reservation of space prior to applying for a special event permit. In this case, the first phase will allow applicants the opportunity to express their intent to apply for a permit and then in the second phase they will be invited to submit the permit application. This will allow commissioners the opportunity to weigh all options before committing to permits.

“What we’ve heard with recent events is that it would be ideal to have that ‘intent to apply’ come to the commission,” said Nassau.

Commissioners are looking forward to enhanced visibility in the approval process. The new 2-Phase process will help remove some of the clutter from large batch applications. Commissioners are currently tasked with making decisions on whether to approve similarly themed events on the same weekend. That is difficult to do when multiple applications request the same date. The new platform is expected to add clarity to the decision-making process. An improved process will positively impact the County’s event calendar.

Other notable topics discussed at a county commission workshop on special event permitting included classifying events as either high-impact or low-impact. Low-impact events may be approved by a Special Events Advisory Committee. Commissioners also gave an unofficial nod to a rough list of considerations for special event permits which included:

  • the expected economic benefit of an event
  • the variety or diversity an event offers
  • its impacts on community wellbeing and residential neighborhoods
  • the likelihood that Grand County residents will participate
  • whether the event is conceived and/or sponsored locally
  • the past track record of recurring events

A new ordinance outlining an updated process for special event permits was on the agenda for the next meeting, but commissioners voted to postpone so that staff can incorporate some of the suggestions made during the workshop. Eproval is delighted to be working with Grand County on the enhancement of its special event permitting process.